An example of the staffing of a pharmaceutical company. The staffing of the pharmacy organization. Code of the structural unit in the staffing table and other information

Question:
Each pharmacy provides for the position of a head and two specialists - first-timers (two pharmacists or two pharmacists, or a pharmacist and a pharmacist). The position of the first-timer (which is occupied by either a pharmacist or a pharmacist) as such does not exist and it is impossible to simply write the first-timer in the staff list. If one specialist quits (for example, a pharmacist) and a pharmacist takes his place, is it necessary to change the staffing every time? If the head of the pharmacy goes on maternity leave, and I.O. What will the staffing look like then? And at the same time, what should be written in the work book of an acting specialist? If then this I.O. also goes on maternity leave (the head himself is still on maternity leave), again you need to take another I.O. What will the staffing look like then? Do I need to change it every time?

Answer:

Attention, you are using open access to outdated advice. Actual consultations for the last 5 years are available only to registered customers who have paid access to the site.

State budget educational institution

higher professional education

"Ryazan State Medical University

named after academician I.P. Pavlov»

Ministry of Health and Social Development of the Russian Federation

Department of Management and Economics of Pharmacy

A DIARY

internship in management and economics of pharmacy

5th year students 4 groups

(extramural)

Place of internship: Pharmacy No. 2 LLC

Head of practice from the department:

Pharmacy Practice Manager:

Ryazan, 2012-2013

The schedule of distribution of working hours of industrial practice.

The purpose of the production practice: consolidation and expansion of theoretical knowledge gained by students in the process of studying at the departments, and instilling practical skills in students at each specific workplace in a pharmacy.

General familiarity with the operation of the pharmacy.

The organizational and legal form of LLC ", structural unit - pharmacy No. 2. The pharmacy has a valid license for pharmaceutical activities. The pharmacy is located in a one-story building, has its own entrance. Goods from suppliers are received in a place specially designated for this. There is a separate entrance for suppliers.

The turnover of the pharmacy is 1.7-2.3 million rubles. per month, the number of customers is 300-400 checks per day, the inventory balance is approximately 2 million rubles.

The pharmacy contains the following premises: a sales area, an unpacking room, a material room, a staff rest room with a bathroom.

The pharmacy has 2 cash registers with cash registers of the "Mercury-112F" type. There is a currency detector, a terminal for cashless payments.

The trading floor is equipped with showcases that provide an opportunity to review and preserve medicines and goods of other groups that are allowed to be dispensed from pharmacy organizations. The pharmacy has eight display cases. Show-windows are made of glass, for the best review of goods. They are rectangular and semicircular in the corners, the shelves are made of transparent glass, the back wall of the showcase is mirrored. Showcases are provided with halogen spot lighting at the top. Medicinal products are displayed separately in showcases: medicinal products for internal use and medicinal products for external use.

Basic information about the work of the pharmacy is located on a special information stand in the trading floor. At the stand there is a copy of the license and the following information: specialization and profile of the nearest pharmacies with address and phone number; surnames and initials of employees of the trading floor on their workplaces or badges; surname, name, patronymic of the head of the pharmacy enterprise; on extraordinary servicing of disabled veterans of the Great Patriotic War (WWII) and participants equated to disabled veterans of the Second World War; surname, name and patronymic of the duty administrator or person replacing him and his work; numbers of pharmacies and telephones of all reference and information departments in the pharmacies of the city, the telephone number of the free city information service on the availability of medicines in pharmacies, the text of the Law of the Russian Federation "On Protection of Consumer Rights".

Cabinets and drawers located at the bottom of the cabinet are designed to store inventory. The system of mobile partitions inside the boxes allows you to place small goods. There are also drugs that need special storage conditions (darkness, etc.). For large goods there is a cabinet with doors. The lower part of the showcase is also a place for storing inventory.

There is glass on the cash desk: it negates the risk of theft and prevents the transmission of infection from a sick customer.

The pharmacy is equipped with six refrigerators. Refrigerators for the storage of medicines have an internal temperature corresponding to the temperature required for the storage of this type of product.

The material room is a place where pharmaceutical preparations are sorted, sorted and stored. The floors of the material room have a dust-free coating

Management and features of the functioning of a pharmaceutical organization - pharmacy No. 1

Pharmacy No. 1 - is a structural subdivision of the Khabarovsk regional state unitary enterprise "Pharmacy" and is located at the address: Khabarovsk, st. Kalinina 71.

The pharmacy is located on the first floor of a residential five-story brick building. The pharmacy has centralized communications (power supply, heating, water supply, supply and exhaust ventilation, sewerage) common with a residential building. At the entrance to the pharmacy, we have the opportunity to familiarize ourselves with the sign, which indicates: the pharmacy's working hours (from 8 00 to 20 00, Sunday from 10 00 to 17 00), legal form, name of the institution, location, address and telephone number of the pharmacy on duty .

The premises of the pharmacy include: a trading floor, in which there are two workplaces for the sale of pharmacy goods to the population for cash, an office for providing medicinal assistance to decreed categories of citizens, an office for the head, a room where deputy heads work, a material room, a wardrobe, a household room , toilet room.

Workplaces are equipped in accordance with the requirements for them. Pharmacy equipment fully satisfies the volume of work and is sufficient to perform basic functions.

The pharmacy carries out its activities in accordance with the "Fundamentals of the legislation of the Russian Federation on the protection of the health of citizens"; normative acts of the Ministry of Health of the Russian Federation.

Currently, the pharmacy staff is formed by the management of the enterprise, which itself determines its composition and number, in accordance with the functions of the pharmacy, structure, taking into account the mode of operation. The staff list is approved by the order of the directorate of the enterprise.

Pharmacy staff - 17 people.

All pharmacy staff is divided into 3 groups:

administrative staff;

pharmaceutical staff;

support staff;

Administrative staff:

Pharmacy manager - 1;

Deputy Head - 2;

Pharmaceutical staff:

Head of DLO Department - 1;

Pharmacy manager - 1;

Pharmacist - 9, of which 6 people work in retail, 3 in the DLO department.

There are 3 vacancies for a pharmacist.

Support staff:

Room cleaner - 1;

Territory cleaner - 1;

The administrative staff is accepted by the order of the enterprise, the pharmaceutical and support staff is approved by the head of the pharmacy (order).

The procedure for licensing pharmaceutical activities

In order to obtain the right to carry out drug provision of the population, each pharmacy institution must necessarily undergo accreditation, certification and obtain a license for pharmaceutical activities.

Licensing is a form of state regulation of pharmaceutical activities in accordance with the legislation of the Russian Federation, orders and orders of the Ministry of Health of the Russian Federation, as well as a way of state control over compliance by pharmacies with the requirements of regulations for activities related to the provision of drug care to the population. The licensing procedure is regulated by the “Decree of the Government of the Russian Federation on licensing certain types of activities”

There is a certain list of documents that must be submitted to the licensing authority, the requirements of other documents are illegal. Required documents include:

certificate of state registration of a legal entity;

certificate of assignment of TIN;

sanitary and epidemiological conclusion;

technical passport for the occupied premises;

documents confirming the legal use of the premises (lease agreement, certificate of ownership, etc.);

diplomas of specialists (in case of a change of surname, documents confirming this);

specialist certificates;

letter of registration with the State Statistics Committee;

conclusion of the fire inspection;

receipt of payment of the license fee.

The licensing process is a very time-consuming process and has a number of steps:

Stage 1: Preparatory.

preparation of the facility for licensing;

preparation of the necessary documents.

Stage 2: Submission of documents to the licensing authority.

submission of a package of documents to the licensing executive authority of the subject of the Federation.

Stage 3: Inspection of the object.

inspection of the object of licensing by specialists of the licensing authority and the center for certification and quality control of drugs.

Stage 4: Submission of the issue to the meeting of the territorial licensing commission.

a decision is made on the compliance / non-compliance of the object with the licensing requirements and conditions, recommendations are made to eliminate the identified shortcomings; (At this stage, all decisions are advisory only).

Sending documents to the Federal Service for Supervision of Health and Social Development of the Ministry of Health and Social Development of the Russian Federation for consideration.

Stage 5: Making a final decision.

making a decision on the possibility / impossibility of carrying out the declared types of activities; in case of compliance - delivery to the licensee of the license and protocol to the license indicating the types of activities, in case of non-compliance - justification of the decision.

At the preparatory stage, a licensing object is prepared for compliance with a set of premises and areas, a sign is ordered, commercial equipment is installed, a cash register is registered, refrigeration equipment, thermometers, hygrometers are placed, relevant magazines are started, an information stand is placed on the trading floor, cabinets are signed, etc. (for details, see Order No. 80 dated 04.03.03.).

The issuance of a license is preceded by the processes of accreditation and certification, which involve checking the qualifications of the institution, its own or rented MTB; compliance with sanitary and hygienic standards, fire safety and security measures, labor protection and safety rights, trade and sales of products; availability of quality certificates for the goods. Based on the results of the check, an examination report is drawn up with the conclusion: “subject to licensing”, and the institution is issued a certificate of compliance with the operating conditions of the established standards. In addition to the certificate of a pharmacy institution, the necessary documents for obtaining a license for pharmaceutical activities are certificates of specialists from this institution. Specialist certificate - a document certifying the compliance of the level of specialist training with state educational standards and qualification requirements. This document is issued to each specialist as a result of certification and confirms that its owner has a certain level of theoretical knowledge and practical skills sufficient for independent pharmaceutical activities in the territory of the Russian Federation. The specialist certificate is renewed every 5 years.

Together with the license, a protocol is issued that contains information about the profile or specialization of the type of pharmaceutical activity of the pharmacy, as well as a list of services provided to the population in terms of drug provision. The license is valid for 5 years.

All of the listed documents (license, protocol to the license, certificate, certificate of registration) are in the office of the head of the pharmacy and are stored in a safe.

Pharmacy No. 1, in accordance with the license, carries out the following activities:

Dispensing medicines to the population for cash and other organizations for non-cash payments.

Dispensing of medicines to decreed categories of citizens in accordance with the state social program DLO.

The pharmacy also has a structural subdivision - a pharmacy of the first category, which implements the DLO program in the City Polyclinic No. 3.

Main indicators of trade and financial activity

Retail turnover, planned in total

Expenses (expenses of the pharmacy, expenses for the maintenance of the directorate of the enterprise, other expenses)

Cost level Σexp./retail. TO 100%

Gross income by amount, it is formed by the difference between the purchase price and the selling price and the commission for the number of served prescriptions.

Profit is the difference between gross income and expenses.

6. Profitability - the ratio of the amount of profit to retail income.

Remuneration in pharmacy No. 1 is time-based - bonus. The company sets the norms of working hours in accordance with labor legislation. The duration of the working week and the number of days off (two) are also set, which are provided taking into account the pharmacy's working hours in accordance with the shift schedule. The bonus is paid in accordance with the regulation on remuneration for the fulfillment and overfulfillment of planned targets. The pharmacy has a local act that regulates the amount of remuneration of employees - "Regulations on wages and bonuses." The pay group is determined by the head.

The pharmacy sets a planned target for sales volumes, the level of expenses and the level of income. Also an important indicator is the value of inventory balances in days and the rate of inventory turnover in time (days).

Organizational structure of the pharmacy

Material liability is an independent type of responsibility and a specific measure of material impact.

The material liability of employees is provided for and defined by the Labor Code of the Russian Federation and the Regulations on the material liability of workers and employees for damage caused to an enterprise, organization, institution.

In accordance with the current legislation, all employees involved (according to job descriptions) in the acceptance, storage, and release of goods are liable. Auxiliary staff of the pharmacy (a cleaner of the territory, a cleaner of the premises) does not bear material responsibility, a contract of material liability is not concluded with them.

All employees can be held liable, in accordance with the amount of actual wages and time worked during the inter-inventory period.

Individual liability

Individual material liability for workers employed in the healthcare sector is currently approved by order of the Ministry of Health of the USSR No. 222 dated March 14, 1978 “On Approval of the Regulations on the Material Liability of Workers and Employees for Damage Caused to an Enterprise, Institution, Organization.”

Written agreements on full individual liability may not be concluded with all employees, but only with those of them who hold positions or perform work directly related to the storage, processing, sale, release, transportation or movement of the values ​​transferred to them during the production process.

Collective liability

Collective (team) liability for healthcare workers is currently approved by order of the Ministry of Health of the USSR No. 1283 dated December 18, 1981 “On approval of the list of works in the performance of which collective (team) liability may be introduced, the conditions for its application and a standard agreement on collective (team) ) liability".

The brigade assumes financial responsibility for all values ​​transferred to it under the report. This fact is formalized by an agreement on collective (team) liability, which is concluded between the head of the pharmacy and the team. The collective liability agreement is drawn up in 2 copies: the first is kept by the head of the pharmacy, and the second is transferred to the directorate of the enterprise. If the payroll of the brigade has changed by 50%, the contract is subject to re-registration.

Compensation for damage in case of collective (team) liability is distributed among the members of the team (team) in proportion to the official salary and the time actually worked during the inter-inventory period.

Technical and economic equipment of the pharmacy

In accordance with Order No. 80 dated 04.03.03. on Approval of the Industry Standard “Rules for Dispensing (Sale) of Medicinal Products in Pharmacy Organizations. Basic Provisions” Pharmacy No. 1 has the following pharmacy furniture, equipment and inventory:

Cash register equipment;

Cabinets and shelves for storing medicines and products

medical purpose;

Refrigerators for storage of thermolabile drugs

Work tables and chairs, a counter and a showcase, fenced off from

buyers window with double glass;

Cabinet for separate storage of sanitary and hygienic and

outerwear, shoes.

Premises for storing medicines and other goods are equipped with devices for recording air parameters (thermometers, hygrometers). All devices, devices used in the pharmacy have technical passports that remain during the entire period of operation. Premises for the storage of medicines and other goods are equipped with cabinets, racks, pallets, storage boxes for their storage.

State regulations define the main list of documents that every employer must have, regardless of the legal form. The list of these documents includes the staffing table. Although there is no direct indication of this in the legislation, the staffing table is mentioned in several articles of the Labor Code of the Russian Federation, which indirectly confirms the need for it.

What is staffing

The staffing table is one of the fundamental documents of all organizations. It contains information about the structure of the enterprise, positions and the number of staff units.

In those organizations where the remuneration system is limited only to salaries, this is the main document for payroll.

Based on what is filled

If the organization has just begun its activities and the staffing table is compiled for the first time, then it would be advisable to first consider a list of necessary positions and draw up a document regulating remuneration.

Responsible for compiling

The staffing table is made by any employee who is entrusted with this. As a rule, this is an employee of the personnel department or an accountant.

Introduction to this document

Since the staffing table is not a local normative act of the organization (paragraph 7 of the letter of Rostrud dated May 15, 2014 N PG / 4653-6-1), the employer is not obliged to acquaint employees with the staffing table.

Primary requirements

The staffing table is in the list of unified forms, where it goes under the letter T-3. Most organizations use this form because it contains all the required columns and columns.

But the use of this form is not mandatory, it is only advisory in nature, although there have been many disputes about this. The final point on this issue was put by the Letter of Rostrud dated January 23, 2013 N PG / 409-6-1. It directly states that organizations have the right to develop their own forms of this document and use them, the main thing is to take into account the requirements of the law.

In particular, Art. 15, 57 of the Labor Code of the Russian Federation states that the labor function of an employee is determined in accordance with the position, profession indicated in the staffing table. That is, the names of the positions must be included in this document.

How to fill out the staffing table for LLC and IP

Requisites

• the full name of the organization must be indicated in full accordance with the constituent documents;
• OKPO, this is the 8-digit organization code. These data are contained in the information letter of the statistical authorities, which should be in every enterprise;
• schedule number. There are no clear requirements here. You can use continuous numbering, you can start each year with the number 1 and indicate the year through a fraction, you can use any other numbering method.
• Date of preparation. The actual date of compilation is affixed, it may differ from the date the staffing table is put into effect (for example, the staffing table drawn up in December of the current year comes into effect on January 1 of the next year);
• the period of validity of the staffing table is indicated, most often 1 year, and from what date it comes into force;
• in the upper right corner, the stamp “Approved” is placed and the details of the approval order and the introduction of the staffing table are indicated. On top of the stamp "Approved", as a rule, the seal of the organization is placed, although this is not fixed by law.

2019 staffing sheet

The form can be downloaded from any legal system such as Consultant or Guarantor. As a rule, it is proposed to download the Word or Excel format, there is no fundamental difference here, but it is more convenient to conduct it in a tabular form, since formulas can be entered in the appropriate cells and the document will calculate the number of staff units and the payroll.

The procedure for filling out the T-3 form

Column 1 "Name of the structural unit"

Structural divisions include branches, representative offices, workshops, departments, etc.

They usually start with top management units, then accounting and financial services, production, and economic services.

For example: board, finance and investment department, economic department, sales department, etc.

Column 2 "Subdivision code"

Here, the coding is assigned according to the same principle that is used in the first column and indicates the subordination of structural units. For example, the finance and property department - code 02, the accounting and economic departments subordinate to it will have codes 02.1 and 02.2, respectively. This column is rarely filled in, mainly in very large enterprises. And it can be excluded from the document altogether.

Column 3 "Position (specialty, profession), category, class (category) of qualification"

Positions are entered in the nominative case and singular, in full, without abbreviations.

The employer has the right to determine the title of the positions, except for those associated with difficult and harmful working conditions and the receipt of state benefits (early pension). These positions must be entered in accordance with the qualification-tariff directory, or professional standards, which are currently only being developed.

Column 4 "Number of staff units"

The number of staff units for each position is indicated here, it can be either integer or fractional, for example, 05 or 0.25 rates, which means that the amount of working time for such a position is reduced by two or four times.

Note: when indicating positions and staff units, the employer has the right to indicate any number, regardless of the actual employees. That is, he can add 3 units of an accountant to the staff list, but hire 2, and 3 units can remain vacant for as long as he likes.

An exception is the staff unit, which is reserved for the quota for the disabled. Its vacancy must be reported to the employment authorities.

Column 5 "Tariff rate (salary), etc., rub."

It all depends on the wage systems adopted in the organization. Salary, tariff rate, or various percentages and coefficients can be affixed here.

If it is not possible to put down specific numbers, then you can simply indicate the form of remuneration "piecework", "chord". But then in the following columns there should be a link to the Regulation on remuneration or another document where payroll is scheduled.

Columns 6,7,8 "Surcharges, rub."

Filled in according to the Regulations on wages and other local regulatory documents. This is usually listed here:

• allowance for night work;
• cleaning of bathrooms;
• northern allowances;
• other surcharges and allowances.

In these lines, you can simply indicate the document in which all this is written, especially if there are a lot of allowances. The only thing that is not indicated in these columns is the allowances that are charged on the entire wage. For example, a bonus that is paid in the amount of a certain percentage of all previously accrued amounts (salary or tariff rate plus allowances).

Column 9 "Total per month"

This column can only be filled in if in columns 5-10 the amounts are written in rubles and for the same period of time (rubles / day, rubles / hour), otherwise either a dash or the amount of only the salary multiplied by the number of staff units is put.

Column 10 "Note"

Here, a local regulatory act regulating wages, the minimum wage, if it is established, may be indicated (for example, piecework payment, and the note indicates: "at least 10,000 rubles")

As mentioned above, the employer can exclude columns that are unnecessary to him.

Sample filling in the staffing form T-3

Things to Remember

When filling out column 5 of the staffing table, you need to remember that the so-called "fork" of remuneration cannot be put down in the staffing table. Since it is legally established that for equal work - equal pay (Article 22 of the Labor Code of the Russian Federation).

That is, if in one unit there are 2 staff positions of an accountant, then the salary or tariff rate should be the same. But you can set individual surcharges and allowances.

Who signs

Form T-3 provides for two signatures under the staffing table: an employee of the personnel department and the chief accountant. If some category is missing, then you can get by with one signature, or appoint other persons by the appropriate order for the organization.

Terms and place of storage

The original staffing table is stored in the personnel department or in the accounting department, this is determined by the document flow of a particular organization. In any case, if the original is in the personnel department, then there should be a copy in the accounting department and vice versa.

According to paragraphs. "a" Art. Section 71 1.2 "Organizational foundations of management" of the List of typical managerial archival documents generated in the course of the activities of state bodies, local governments and organizations, indicating the periods of storage (approved by Order of the Ministry of Culture of the Russian Federation of 08.25.2010 N 558) the staffing table is stored in the organization constantly.

Alteration

The legislation does not establish the duration of the staffing table, therefore it may be the only one throughout the entire life of the enterprise, and all changes and additions will be made out by separate orders to change the staffing table.

The employer himself decides to change the data in the staffing table, in this case he is not limited in time and number of changes. Exceptions are cases provided for by law, for example, holding events. In this case, the deadline for making changes is established by the Labor Code.

Results

The staff list is one of the main documents of an enterprise of any form of ownership, containing important documents. Since there are no analogues to this document in the workflow, maintaining a staffing table is not only mandatory, but also necessary for the optimal organization of the enterprise.

Video - how to draw up a staffing table for an enterprise in the 1C program:

The staff of any pharmacy today is formed based on the real needs of the team. For pharmacies receiving budget funding, the amount of allocated funds also plays an important role, and for pharmacies operating on the territory of hospitals

The staff of any pharmacy today is formed based on the real needs of the team. For pharmacies receiving budget funding, the amount of allocated funds also plays a big role, and for pharmacies operating on the territory of inpatient health facilities, the number of beds. The staff of the pharmacy is regulated by a special document - the staffing table.

All positions, salaries, bonuses, allowances for each position are entered into it. Responsibility for maintaining the staffing table lies with the inspector of the personnel department or accountant. It is certified by the signatures of the above persons and management, and changes are made to it strictly on the basis of an order.

↯ More articles in the journal

Today, in the part that does not contradict the current legislation, adopted back in Soviet times:

• "Staffing standards for pharmaceutical and auxiliary personnel of pharmacies";
• "Typical states of administrative and managerial and economic and service personnel of pharmacies";
• "Regular standards of pharmacy kiosks".

These standards regulate the staff of the pharmacy, its number, depending on the number of processed prescriptions for drugs and the number of health facilities served.

State regulations for commercial pharmacy organizations

In the conditions of the modern pharmaceutical market, the approach to the formation of a pharmacy staff used in the Soviet Union is practically unrealizable. However, modern Russian legislation does not regulate the staffing standards of pharmacy organizations, and the above standards can only be used as auxiliary values. Pharmacy managers have the right to independently develop staffing, based on the real needs of the team and the organization as a whole.

The first and second columns of the table indicate the name and code of the structural unit of the organization. In the third column, positions are entered in accordance with the Classifier of Occupations for each structural unit in the order of subordination. The fourth column is the number of staff units for each individual position, the fifth column is the salary (tariff rate) in rubles for each position.

In columns six through eight, all allowances to which a certain employee is entitled are entered: for special working conditions, special knowledge, working hours, bonuses, etc. The values ​​​​of the ninth column are calculated by adding the values ​​\u200b\u200bin columns 5-8 and multiplying the resulting number by the number staff units (column 4) for each specific position. The staff of the pharmacy, that is, the total number of staff units will be the sum of the values ​​in the fourth column, and the total monthly payroll will be the sum of the values ​​in the ninth column.

This table, after filling, must be certified by the signatures of the chief accountant and the head of the personnel department. Changes are also made to the staffing table in connection with the introduction of a new position, its renaming, change in the tariff rate, transfer to another structural unit. This is also carried out on the basis of the order of the head of the pharmacy organization.