How to end letters to leave a good impression. How to write a business letter in English? What to write at the end

Dear Sir or Madam, => Yours faithfully(British English ), Yours truly(amer.eng.).
Formal style, the name of the recipient is NOT indicated in the appeal. Expressions are considered a bit obsolete, although they are still found.

Any appeal=> Best regards, Kind regards, Warm regards, Regards, Kindest regards.
Less formal ways to end a business letter. Often used in business e-mail.
see also

The signature "with respect" at the end of the letter is a standard formula of politeness. Is it always necessary to end the letter with this phrase? How to write it correctly in Russian and English? Let's look at examples.

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How to end a business letter with respect

There are no random phrases in official correspondence. Stylistics requires conciseness and careful selection of words from the author. Closing phrases reinforce positive emotions, express confidence and appreciation at the same time. A clear signature helps maintain contributes to the achievement of the goal. Respect the interlocutor and compose the text so that it is pleasant to read. Politeness combined with professionalism speaks of the competence of a specialist.

When writing a formal message, remember that you are speaking on behalf of the entire company. The secretary must be correct, as he represents his leader. Compliance with the generally accepted rules of business correspondence creates a positive image of the company in the eyes of partners and customers.

Official correspondence always has specific goals. The purpose determines the structure of the text. In general the text is divided into several semantic parts: introduction, statement of the problem, argumentation and conclusion. Each part performs specific tasks. The introduction, for example, prepares for the perception of the main ideas. Conclusion - expresses wishes and hopes , assures further partnership.

Letter of thanks to an employee from the head of the organization

Note! For each of the tasks there are generally accepted formulas. By ending the letter politely, you show that you respect your partner, set him up for positive emotions and leave a good impression.

How to spell "respectfully" at the end of a letter

A single regulation of business correspondence and bringing it to common standards is typical for large companies. Design letterhead , the form of "autographs" at the end of the message becomes part of the corporate culture, an element of style. Whether it is a paper or electronic message, compliance with a single standard is an indicator of attention to detail and important subtleties.

There are several types of closing phrases in business correspondence. Their choice depends on how well you know the addressee. For example, the signature "with respect" in a formal letter is neutral. If you want to focus your partner’s attention on something or once again remind him of the request, use restrained phrases:

• Yours sincerely...
• Sincerely...
• Best wishes...

When choosing the final formula of politeness, try to do without familiarities. Be aware of how well you know the person you are writing to. If the acquaintance is formal, stick to the official style.

The answer was prepared jointly with the editors of the electronic journal " Secretary's Handbook».

Answered by Maria BELDOVA,
with. n. with. VNIIDAD, expert in the field of documentation management

What are we waiting for when sending a letter to a partner or client? So that our information, even negative, makes a favorable impression on the addressee and causes a response or decision. This can be achieved if you follow the rules of correspondence etiquette, properly format the letter and prepare a high quality text. Your text should be of moderate length; contain the necessary arguments and clear language and have a structure that best conveys the information.

Reception 1. Separate the main from the secondary

The text of a business letter should have a volume sufficient to ...

The full version of the answer is available after free

"Respectfully" at the end of the letter: with or without a comma

The final form of politeness is given at the end of the text. It is placed on the same vertical with the date, on the right side. The phrase is separated from the main text by two or three intervals. Slightly below are props "Signature" , including the name of the position of the compiler, his personal signature and transcript. This arrangement complies with the standards of GOST 6.30-97, which defines the requirements for paperwork. If the message is issued on official letterhead or is of a private nature, the title of the position and the transcript of the signature are not put.

The question of how to write at the end of the letter "with respect": with or without a comma, does not have a clear answer. Both options are acceptable. The absence of a sign can be perceived as negligence and even illiteracy. On the other hand, according to the rules of punctuation, this comma should not be placed. From the point of view of Russian grammar, the sign is redundant. The words "with respect" are not an introductory turnover, and the signature is an appeal. This phrase implies that "This letter was written with respect to you by N.N.". As in it, in the abbreviated version, the comma is not put according to the rules.

Why is it so common in practice? AT rules of correspondence in English, German and other European languages, this sign is required. The phrase "with respect" at the end of the letter in English is separated not only graphically, but also punctuation. Over time, although it is grammatically erroneous, the rule became part of the norms of the Russian language.

Letter Conclusion: Sample "Regards"

How to write "respectfully" in a business letter in English

rules business communication in English in many ways similar to those adopted in Russia. At the end, the addressee is thanked for their time and expresses their intention to continue the correspondence. Common phrases are also used: "with respect", "with gratitude", "with best wishes". After a new line indicate the name and surname of the compiler, as well as his position. Let's look at an example: how to sign a letter in English "with respect ..."

Table 1. Final formulas of politeness in English

The ability to tactfully and correctly use standard cliché phrases is an indicator of the level of professionalism and knowledge of the language. In English writing, the phrase "respectfully" can be expressed in different ways. When composing a text for a foreign partner, consider all the factors and choose the most suitable translation.

How to sign a letter correctly: "with respect" and other politeness formulas

When compiling a message, the sender should be guided not only by generally accepted standards, but also by the rules of good manners. If you are writing to a stranger, and the appeal is strictly formal, use established expressions. The style of business speech strictly limits the choice of phrases.

If the matter concerns email or communication with well-known people, one can deviate from rigid canons, while remaining polite and correct. Let's look at a few examples of final phrases that are acceptable in less formal communication.

Table 2. Use of alternative final expressions

Surely, many friends who have traveled to different cities or countries do not exchange short messages on social networks every day, but occasionally write letters to each other about their lives. Someone writes regular mail, someone - electronic. Writing the letter itself is easy, but how do you finish the letter? For many a problem. Today we'll talk about how to finish a letter correctly.

Letter to a friend

To properly finish a letter to a friend, first re-read the entire text, at the same time and check for errors. Perhaps you missed something that you can add at the time of checking the letter.

For yourself, you need to clearly know: do you want to receive an answer instantly or do you expect an answer when the opportunity arises? Before you write something at the end of the letter, decide on a logical connection so that there is no such feeling that the letter is not finished, unless, of course, you want to intrigue the recipient.

But how to end a letter to a friend completely, leaving only a small phrase? It’s not worth saying goodbye too tediously, because you probably don’t say goodbye like that in life. When you have edited your letter, the end turned out to be meaningful and the thought is over, then at the very end at the bottom of the letter you can add phrases such as:

• Your (I) girlfriend / friend (Name);
• >Waiting for an answer;
• I want to see you soon;
• See you;
• Wait for a visit;
• Come soon;
• Kiss (NAME);
• Good luck;
• With best wishes, your friend / girlfriend (Name).

Business letter

When completing a business letter, you need to check it even more carefully for errors and literacy of the text, so that everything is clearly stated, so that there is nothing superfluous, of course, without such words as “what”, “yes, no problem” and the like. Your tone should be quite trusting and fairly easy to understand.

Approaching the end of your story, you should finally interest the addressee in something, because the end of the letter is more memorable. But that doesn't mean you shouldn't show all your cards in the beginning. Gradually, you need to let the interest grow and at the end, open it completely so that your letter remains in your memory.

Before thinking about how to finish a business letter, you should write down the list of documents attached to the letter, if any. The list must be numbered, and the documents must be nested in the order in which you previously indicated. The last phrase that is used in a business letter may sound like this:

• Sincerely (Name);
• Hope for cooperation;
• With respect (Name);
• Thank you for responding to my offer.

Farewells in English in letters

When you communicate with friends or correspond with a loved one, you do not have to follow certain boundaries of communication. Somewhere you can play a joke or write a word that you would not be able to use in a business letter. This allows you to communicate more openly.

Nowadays, different slang is widespread among young people, which is incomprehensible to the older generation. One of these slangs is the replacement of Russian words with foreign ones. How to finish a letter in English is no different from the previous tips. Any letter should be checked so as not to lose face and send it with a bunch of blots and unfinished thoughts. Just at the end, you can add such a twist as a farewell in English. For example, we will provide you with a few suitable phrases:

• With Love (Name) - With love (Name);
• Talk to you later - Let's talk later;
• Good Cheers!* - Good mood!*;
• Best wishes (Name) - With best wishes (NAME);
• See you soon - See you soon;
• Yours, (Name) - Yours / Yours (Name);
• All the best - With best wishes;
• Thanks in advance - Thank you in advance for your reply;
• Good luck - I wish you good luck;
• Say hi to everyone - Say hello to everyone;
• Truly yours (Name) - Sincerely (Name);
• Sincerely yours (Name) - Sincerely yours / yours (Name).