An example of a staffing table for a pharmaceutical company. General acquaintance with the work of a pharmacy. Pharmacy staffing schedule. Studying the rules for preparing recipes. Study of uniform rules for registration of medicines. About staffing standards and standard staffing levels for pharmacy staff

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ORDER of the USSR Ministry of Health dated 06-08-81 826 (as amended on 06/23/83) ON THE POSITION AND STATUTORY STANDARDS OF MEDICAL PHARMACEUTICAL... Relevant in 2018

STAFF STANDARDS FOR MEDICAL, PHARMACEUTICAL, TEACHING STAFF AND KITCHEN WORKERS IN REHABILITATIVE TREATMENT HOSPITALS

1. The positions of doctors in hospital departments (wards) are established at the rate of 1 position for the following number of beds:

When calculating the number of doctor positions in clinical hospitals (departments), their number is reduced by 0.5 positions for each assistant conducting medical work. When assistants perform systematic advisory work in the prescribed manner, 0.25 doctor positions are excluded from the calculated number of doctor positions for each assistant position.

2. The positions of doctors of certain specialties (in addition to those provided for in paragraph 1) are established on the basis of 1 position:

2.1. Obstetrician-gynecologist - for 1000 beds;

2.2. Doctor - dermatovenerologist - for 750 beds (if there is a swimming pool);

2.3. An ophthalmologist - for 1000 beds;

2.4. Doctor - otolaryngologist - for 1000 beds;

2.5. Doctor - psychiatrist - for 500 beds;

2.6. General practitioner - 500 beds.

3. The positions of dentists are established at the rate of 1 position per 400 beds.

4. The positions of laboratory doctors are established at the rate of 1 position per 800 beds.

5. The positions of radiologists are established at the rate of 1 position per 300 beds.

6. The positions of physiotherapists (including those for work on acupuncture) are established at the rate of 1 position per 200 beds.

7. Positions of functional diagnostics doctors are established at the rate of 1 position per 500 beds.

8. The positions of physicians in physical therapy are established at the rate of 1 position per 150 beds.

9. The positions of heads of departments are established:

10. The position of the head of the laboratory, X-ray and physiotherapy department is established in cases where the hospital is entitled to at least one position of a doctor of the corresponding specialty.

Each of the manager positions is being introduced instead of one doctor position.

11. The position of the head of the physical therapy department is established in a hospital that is entitled to at least 20 positions of doctors and physical therapy instructors, instead of one doctor position.

12. Position of head of the accounting office and medical statistics- doctor - statistics are established if there are at least 800 beds in the hospital.

13. The position of deputy chief physician for medical affairs is established in a hospital with 500 or more beds.

In hospitals with 300 to 500 beds, this position may be introduced instead of the position of head of department.

14. The positions of nurses (ward) under a 2-level service system are established at the rate of 1 round-the-clock post for the following number of beds:

15. The position of a dietary nurse is established in a hospital with 200 or more beds.

16. The position of a nurse for receiving patients is established in a hospital with 150 or more beds.

17. The positions of nurses in the treatment room are established at the rate of 1 position for the following number of beds:

18. The positions of laboratory assistants are established at the rate of 1 position per 200 beds.

19. The positions of medical assistants - laboratory assistants can be established within the limits of the standard for laboratory assistant positions provided for in paragraph 18, in a ratio of 2 to laboratory assistants: 1. In hospitals, which are entitled to 0.25; 0.5; 0.75 or 1 - 1.25 laboratory assistant positions, 0.25 can be entered in the indicated order accordingly; 0.5; 0.75 or 1 position of medical assistant - laboratory assistant.

20. The positions of x-ray technicians are established in accordance with the positions of radiologists, prescribed in accordance with paragraph 5.

21. Positions of physical therapy nurses are established at the rate of 1 position per 15 thousand conventional physical therapy units per year.

22. The positions of massage nurses are established on the staff of the physiotherapy department (office) depending on the amount of work and the approved time standards for the release of massage procedures.

23. The positions of physical therapy instructors are established depending on the amount of work and the approved time standards for conducting physical therapy classes.

24. The positions of functional diagnostic nurses are established in accordance with the positions of functional diagnostic doctors.

25. The positions of occupational therapy instructors are established at the rate of 1 position per 60 beds.

26. The positions of medical registrars are established:

26.1. Help Desk- based on 1 position per 500 beds;

26.2. Medical archive - at the rate of 1 position per 500 beds.

27. Disinfector positions are established to service the decontamination units operating in the institution at the rate of 1 position per 400 beds.

28. The positions of medical statisticians are established at the rate of 1 position per 400 beds.

29. The positions of senior nurses of departments are established in accordance with the positions of heads of departments, introduced in accordance with paragraph 9.

30. The position of senior nurse in the physiotherapy department (office) is established in a hospital that is entitled to at least 4 positions of nurses in physiotherapy and massage, instead of one of them.

31. The position of head of the medical statistics office - paramedic is established in a hospital with less than 800 beds instead of the position of medical statistician.

32. The position of chief nurse is established in hospitals classified in groups I - X for the remuneration of executive employees of healthcare institutions.

33. The positions of nurses - cleaners (ward) in a 2-level system of patient care are established at the rate of 1 round-the-clock post for the following number of beds:

34. The positions of nurses and barmaids are established at the rate of 1 position per 30 beds.

35. The positions of nurses and cleaners to ensure the cleaning of bathrooms and corridors are established at the rate of 1 position per 50 beds.

36. The positions of nurses and bath attendants are established at the rate of 1 position per 60 beds.

In the neurological department, 2 specified positions are being introduced for patients with consequences of diseases and injuries of the spinal cord.

37. The position of a nurse for receiving patients is established in a hospital with 150 or more beds.

38. The positions of the nurses in the treatment room are established in accordance with the positions of the nurses in the specified room.

39. The positions of dental assistants are established according to the positions of dentists, but not more than 1 position.

40. The positions of laboratory nurses are established at the rate of 1 position for 4 positions of doctors - laboratory assistants, paramedics - laboratory assistants and laboratory assistants.

41. The positions of nurses in the X-ray department (office) are established in accordance with the positions of radiologists assigned to the hospital in accordance with paragraph 5.

42. The positions of nurses in the physiotherapy department (office) are established at the rate of 1 position for 2 positions of physical therapy nurses, and when carrying out water-mud-peat-ozokerite-paraffin treatment - for 1 position of a nurse engaged in dispensing these procedures.

43. The positions of nurses in the functional diagnostics office are established in accordance with the positions of doctors in the specified office.

44. The position of a pool nurse is established if there is a pool.

45. The positions of nurses for transporting and accompanying patients to diagnostic and treatment departments (offices) are established at the rate of 1 position per 100 beds and additionally:

45.1. 2 positions in the neurological department for patients with consequences of diseases and injuries of the spinal cord;

45.2. 1 position in the neurological department for patients with consequences of cerebrovascular accidents.

46. ​​The positions of the housekeeper sisters are established in accordance with the positions of the heads of departments, introduced in accordance with paragraph 9.

In the physiotherapy departments and physical therapy this position may be established instead of the position of a nurse.

47. The positions of speech therapists are established depending on the amount of work.

48. The positions of doctors, paramedical and junior medical and teaching staff in departments (offices) for the rehabilitation treatment of patients on an outpatient basis are established in accordance with the procedure and according to the staffing standards of the specified departments (offices).

(entered if the hospital is not served by a self-supporting pharmacy)

49. The position of head-pharmacist is established in a hospital with 100 or more beds.

50. The position of deputy head - pharmacist is established in a hospital with 600 or more beds.

51. The positions of pharmacists - technologists or pharmacists are established at the rate of 1 position per 150 beds.

52. The positions of pharmacists-analysts are established if there are:

52.1. 200 - 500 beds - 0.5 positions;

52.2. Over 500 to 1000 beds - 1 position;

52.3. Over 1000 beds - 1 position for 1000 beds and an additional 1 position for every subsequent 500 beds.

53. The positions of packers are established if:

53.1. 300 - 900 beds - at the rate of 1 position per 300 beds;

53.2. Over 900 beds - 3 positions for 900 beds and an additional 1 position for every subsequent 400 beds.

54. The positions of nurses - washers are established depending on the number of positions of pharmacists - technologists and pharmacists if there are:

54.1. 100 - 1000 beds - based on 40% of the number of specified positions;

54.2. Over 1000 beds - based on 30% of the number of specified positions.

55. The positions of employees and the professions of kitchen workers are established according to the current staffing standards for employees of these departments.

Notes:

1. The positions of psychologists are established depending on the amount of work.

2. To prepare medical documentation using sound recording equipment (tape recorders, voice recorders, etc.), positions of medical registrars can be introduced (with typing work) at the rate of 1 position per 75 - 100 beds.

These positions are established within the number of medical personnel positions assigned to the hospital.

3. When organizing centralized sterilization positions in a hospital, medical personnel positions (head nurses and nurses) can be established depending on the amount of work due to the total number of medical personnel positions assigned to the hospital.

4. In the case of servicing a hospital with 300 or more beds by a self-supporting interhospital pharmacy, one position of pharmacist - technologist or pharmacist is established on the hospital staff.

(as amended by Order of the Ministry of Health of the Russian Federation dated June 23, 1983 N 758)

5. Medical care for patients in the evening and at night, weekends and holidays in hospital inpatient units, as a rule, should be provided by doctors whose positions are provided for by these staffing standards, within the limits of their working hours for the accounting period.

In large hospitals, in addition to the doctor’s duty for the hospital as a whole, a doctor’s duty for a group of departments can be organized if there are at least 400 beds in the group.

When organizing medical care for patients in the evening and at night, weekends and holidays, one should be guided by the current special instructions of the USSR Ministry of Health.

6. Only whole, 0.25, 0.5 or 0.75 positions can be entered into staffing tables.

Rounding for positions of the same name can be done either for individual structural units, or for several, or for the institution as a whole, in the following order:

Total figures less than 0.13 are discarded, figures 0.13 - 0.37 are rounded to 0.25; numbers 0.38 - 0.62 are rounded to 0.5; figures 0.63 - 0.87 are rounded to 0.75, and over 0.87 - to one.

In the same manner, rounding by categories of personnel (doctors; nursing staff; junior medical staff, etc.) is allowed, but only for the institution as a whole.

7. The establishment of positions for medical and pharmaceutical personnel in excess of these staffing standards is not permitted.

8. Strengthening individual structural units, introducing positions not provided for by these standards (dentists instead of the positions of dentists, etc.), can, if necessary, be carried out in the manner established by the circular letter of the Minister of Health of the USSR dated April 15, 1967 N 01-23/3 “On expanding the rights of heads of healthcare institutions”, taking into account the circular letter of the USSR Ministry of Health dated April 30, 1979 N 02-14/16-14. At the same time, it is not allowed to introduce positions of such names that are not provided for by the current staffing standards of medical institutions, and for medical personnel, in addition, by the current nomenclature of medical positions. It is also prohibited to misuse positions created depending on the volume of work.

9. It is allowed to invite specialists from other institutions to provide highly qualified consultations to patients. The necessary funds to pay for consultants should be included in hospital budgets.

10. These staffing standards are intended to calculate the maximum number of positions required by the hospital. Methods and forms of organizing medical care, specific names of medical positions and their number in individual specialties are determined by the heads of health authorities and institutions, depending on the volume and conditions of work within the limits of the rights granted to them.

Indicators (number of beds per position, 1 post, etc.) that are used in the standards for calculating the number of personnel positions are not standards for the workload (service) of employees. The latter are established by the heads of institutions in agreement with trade union bodies, taking into account the severity of the patients, working hours (day, night), the number of people visiting the clinic (outpatient clinic) and other specific conditions. For example, doctors who cannot be involved in work (duty) in a hospital in the evening and at night due to health reasons and other good reasons, load (service) norms must increase against the calculated norms provided for by the standards; nurses and aides (ward) - decrease by daytime and increase in the evening and at night.

Boss
Planning and financial management
V.V.GOLOVTEEV

Appendix No. 4
to the order of the Ministry
health care of the USSR
dated August 6, 1981 N 826

State regulations determine the main list of documents, the presence of which is mandatory for every employer, regardless of the organizational and legal form. The list of these documents also includes the staffing table. Although there is no direct indication of this in the legislation, the staffing table is mentioned in several articles Labor Code RF, which indirectly confirms the need for its presence.

What is staffing

Staffing table is one of the fundamental documents of all organizations. It contains information about the structure of the enterprise, positions and number of staff units.

In those organizations where the remuneration system is limited only to salaries, this is the main document for calculating wages.

On what basis is it filled in?

If the organization has just started its activities and the staffing table is being drawn up for the first time, then it would be advisable to first think through the list of required positions and draw up a document regulating wages.

Responsible for compilation

The staffing table is drawn up by any employee assigned to it. As a rule, this is a personnel department employee or an accountant.

Familiarization with this document

Since the staffing table is not a local regulatory act of the organization (paragraph 7 of the letter of Rostrud dated May 15, 2014 N PG/4653-6-1), the employer is not obliged to familiarize employees with the staffing table.

Primary requirements

The staffing table is in the list unified forms, there it goes under the letter T-3. Most organizations use this form because it contains all the necessary fields and columns.

But the use of this form is not mandatory; it is only advisory, although there has been a lot of controversy about this. This issue was finally put to rest by the Letter of Rostrud dated January 23, 2013 N PG/409-6-1. It directly states that organizations have the right to develop their own forms of this document and use them, the main thing is to take into account the requirements of the law.

In particular in Art. 15, 57 of the Labor Code of the Russian Federation states that labor function The employee is determined in accordance with the position and profession specified in the staffing table. That is, the names of the positions must be included in this document.

How to correctly fill out the staffing table for LLCs and individual entrepreneurs

Requisites

• the full name of the organization must be indicated in full accordance with the constituent documents;
• OKPO is an 8-digit organization code. This data is contained in information letter statistics bodies, which should be at every enterprise;
• staffing number. There are no clear requirements here. You can use continuous numbering, you can start each year with the number 1 and indicate the year through a fraction, you can use any other numbering method.
• Date of preparation. The actual date of compilation is indicated; it may differ from the date of entry into force of the staffing table (for example, a staffing table drawn up in December of the current year comes into force on January 1 of the next year);
• the period of validity of the staffing table is indicated, most often 1 year, and from what date it comes into force;
• in the upper right corner the stamp “Approved” is placed and the details of the approval order and the implementation of the staffing table are indicated. As a rule, the stamp of the organization is placed on top of the “Approved” stamp, although this is not enshrined in law.

Staffing form 2019

The form can be downloaded from any legal system, such as Consultant or Guarantor. As a rule, the format offered for download is Word or Excel; there is no fundamental difference here, but it is more convenient to maintain in a tabular form, since formulas can be entered into the appropriate cells and the document itself will calculate the number of staff units and the wage fund.

Procedure for filling out form T-3

Column 1 “Name of structural unit”

Structural divisions include branches, representative offices, workshops, departments, etc.

They usually start with senior management units, then accounting and financial services, production, and business services.

For example: board, finance and investment department, economic department, sales department, etc.

Column 2 “Division code”

Here, coding is assigned according to the same principle that is used in the first column and indicates the subordination of structural units. For example, the finance and property department is code 02; the accounting and economic departments subordinate to it will have code 02.1 and 02.2, respectively. This column is rarely filled in, mainly at very large enterprises. And it can be excluded from the document altogether.

Column 3 “Position (specialty, profession), rank, class (category) of qualifications”

Positions are entered in the nominative case and singular, in full, without abbreviations.

The employer has the right to determine the names of positions, except for those associated with difficult and harmful working conditions and receiving government benefits ( early retirement). These positions must be entered in accordance with the qualification and tariff directory, or professional standards, which are currently still being developed.

Column 4 “Number of staff units”

The number of staff units for each position is indicated here; it can be either an integer or a fraction, for example 05 or 0.25 of the rate, this means that the amount of working time for such a position is reduced by two or four times.

Note: when indicating positions and staffing units, the employer has the right to indicate any number, regardless of the actual number of employees. That is, he can add 3 accountant units to the staffing table, but hire 2, and the 3rd unit can remain vacant for as long as desired.

The exception is the staffing position, which is allocated for a quota for people with disabilities. Its vacancy must be reported to the employment authorities.

Column 5 “Tariff rate (salary), etc., rub.”

It all depends on the remuneration systems adopted in the organization. This can include a salary, tariff rate, or various percentages and coefficients.

If it is not possible to enter specific numbers, then you can simply indicate the form of remuneration “piecework”, “chord”. But then in the following columns there should be a link to the Regulations on Remuneration or another document that describes the calculation of wages.

Columns 6,7,8 “Additional allowances, rub.”

Filled out in accordance with the Regulations on remuneration and other local regulatory documents. This is usually included:

• bonus for night work;
• cleaning of bathrooms;
• northern allowances;
• other additional payments and allowances.

In these lines, you can simply indicate the document in which all this is stated, especially if there are a lot of allowances. The only thing that is not indicated in these columns is the allowances that are accrued on the entire salary. For example, a bonus, which is paid in the amount of a certain percentage of all previously accrued amounts (salary or tariff rate plus allowances).

Column 9 “Total per month”

This column can be filled out only if in columns 5-10 the amounts are written in rubles and for the same period of time (rubles/day, rubles/hour), otherwise either a dash is entered or the amount of only the salary multiplied by the number of staff units.

Column 10 “Note”

A local regulatory act regulating wages may be indicated here, minimum size payment if it is established (for example, payment is piecework, and the note indicates: “not less than 10,000 rubles.”)

As mentioned above, the employer can exclude columns that are unnecessary to him.

Sample of filling out the staffing table form T-3

Things to remember

When filling out column 5 of the staffing table, you need to remember that the so-called “fork” of remuneration cannot be entered in the staffing table. Since it is legally established that for equal work there is equal pay (Article 22 of the Labor Code of the Russian Federation).

That is, if there are 2 accountant positions in one department, then the salary or tariff rate should be the same. But you can set individual surcharges and allowances.

Who signs

Form T-3 requires two signatures under the staffing table: the HR department employee and the chief accountant. If some category is missing, then you can get by with one signature, or by an appropriate order for the organization to appoint other persons.

Terms and place of storage

The original staffing table is stored in the personnel department or in the accounting department, this is determined by the document flow of a particular organization. In any case, if the original is in the personnel department, then there should be a copy in the accounting department and vice versa.

According to paragraphs. "a" Art. Section 71 1.2 " Organizational Basics management" List of standard management archival documents generated in the process of activity government agencies, organs local government and organizations, indicating storage periods (approved by Order of the Ministry of Culture of the Russian Federation of August 25, 2010 N 558), the staffing table is stored in the organization permanently.

Alteration

The legislation does not establish the validity period of the staffing table, so it can be the only one throughout the entire life of the enterprise, and all changes and additions will be formalized in separate orders to change the staffing table.

The employer himself makes the decision to change the data in the staffing table; in this case, he is not limited in the time and number of changes. Exceptions are cases provided for by law, for example, holding events. In this case, the deadline for making the change is established by the Labor Code.

Results

The staffing table is one of the main documents of an enterprise of any form of ownership, containing important documents. Since there are no analogues to this document in the document flow, maintaining a staffing table is not only mandatory, but also necessary for the optimal organization of the enterprise’s work.

Video - how to create a staffing table for an enterprise in the 1C program:

State budgetary educational institution

higher professional education

"Ryazan State Medical University

named after Academician I.P. Pavlov"

Ministry of Health and social development Russian Federation

Department of Management and Economics of Pharmacy

DIARY

industrial practice in management and economics of pharmacy

5th year students, 4th group

(extramural)

Place of internship: LLC “Pharmacy No. 2”

Head of practice from the department:

Pharmacy practice manager:

Ryazan, 2012-2013

Work time distribution schedule for industrial practice.

Purpose of industrial practice: consolidation and expansion of theoretical knowledge acquired by students during their studies at the departments, and instilling practical skills in students at each specific workplace in a pharmacy.

General acquaintance with the work of a pharmacy.

The organizational and legal form of LLC "", structural unit - pharmacy No. 2. The pharmacy has a valid license to carry out pharmaceutical activities. The pharmacy is located in a one-story building and has its own entrance. Goods are received from suppliers in a specially designated place. There is a separate entrance for suppliers.

The pharmacy's turnover is 1.7-2.3 million rubles. per month, the number of clients is 300-400 checks per day, the inventory balance is approximately 2 million rubles.

The pharmacy contains the following premises: a sales area, an unpacking room, a material room, a staff rest room with a bathroom.

The pharmacy has 2 cash registers with cash registers of the "Mercury-112F" type. There is a currency detector and a terminal for non-cash payments.

The trading floor is equipped with display cases that provide visibility and safety of medications and other groups of goods approved for dispensing from pharmacies. The pharmacy has eight display cases. Showcases are made of glass, for better review goods. They are rectangular and semicircular in the corners, the shelves are made of clear glass, the back wall of the display case is mirrored. The display cases are equipped with halogen spotlights at the top. Medicines are placed separately in display cases: medications for internal use and drugs for external use.

Basic information about the pharmacy's work is located on a special information stand in the sales area. At the stand there is a copy of the license and the following information: specialization and profile of the nearest pharmacies, indicating the address and telephone number; surnames and initials of sales floor employees on their workplaces or badges; last name, first name, patronymic of the manager pharmaceutical company; on extraordinary services for disabled people of the Great Patriotic War(WWII) and participants equated to WWII disabled people; surname, name and patronymic of the duty administrator or the person replacing him and his work; pharmacy numbers and telephone numbers of all reference and information departments in city pharmacies, toll-free landline help desk on the availability of medicines in pharmacies, the text of the Law of the Russian Federation “On the Protection of Consumer Rights”.

Cabinets and drawers located at the bottom of the cabinet are intended for storing inventory. The system of mobile partitions inside the boxes allows you to place small-sized goods. Here are also drugs that require special storage conditions (darkness, etc.). For large goods there is a cabinet with doors. The lower part of the display case is also a place for storing inventory.

There is glass at the checkout: it eliminates the risk of theft and prevents the transmission of infection from a sick client.

The pharmacy is equipped with six refrigerators. Refrigerators for storing medicines have an internal temperature corresponding to the temperature required for storing this type of product.

The material room is the place where pharmaceuticals are sorted, sorted and stored. Material room floors have a dust-free coating

Question:
Each pharmacy has the position of a manager and two head specialists (two pharmacists or two pharmacists, or a pharmacist and a pharmacist). The position of chief captain (which is occupied by either a pharmacist or a pharmacist) does not exist as such and it is impossible to write simply chief captain in the staffing table. If one specialist (for example, a pharmacist) leaves and is replaced by a pharmacist, is it necessary to change the staffing table each time? If the head of the pharmacy goes on maternity leave, and an acting director is appointed in his place. What will the staffing plan look like then? And what should the specialist performing the duties write in the work book? If then this I.O. is also going on maternity leave (the manager himself is still on maternity leave), again we need to hire another acting director. What will the staffing plan look like then? Do I need to change it every time?

Answer:

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