An example of a staffing table for a pharmaceutical company. Staffing schedule of a pharmacy organization. Code of the structural unit in the staffing table and other information

Question:
Each pharmacy has the position of a manager and two head specialists (two pharmacists or two pharmacists, or a pharmacist and a pharmacist). The position of the head of the capital (which is occupied by either a pharmacist or a pharmacist) does not exist as such and cannot be written in staffing table just a leader. If one specialist (for example, a pharmacist) leaves and is replaced by a pharmacist, is it necessary to change the staffing table each time? If the head of the pharmacy goes on maternity leave, and an acting director is appointed in his place. What will the staffing plan look like then? And what should the specialist performing the duties write in the work book? If then this I.O. is also going on maternity leave (the manager himself is still on maternity leave), again we need to hire another acting director. What will the staffing plan look like then? Do I need to change it every time?

Answer:

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State budgetary educational institution

higher professional education

"Ryazan State Medical University

named after Academician I.P. Pavlov"

Ministry of Health and social development Russian Federation

Department of Management and Economics of Pharmacy

DIARY

industrial practice in management and economics of pharmacy

5th year students, 4th group

(extramural)

Place of internship: LLC “Pharmacy No. 2”

Head of practice from the department:

Pharmacy practice manager:

Ryazan, 2012-2013

Work time distribution schedule for industrial practice.

Purpose of industrial practice: consolidation and expansion of theoretical knowledge acquired by students during their studies at the departments, and instilling practical skills in students at each specific workplace in a pharmacy.

General acquaintance with the work of a pharmacy.

The organizational and legal form of LLC "", structural unit - pharmacy No. 2. The pharmacy has a valid license to carry out pharmaceutical activities. The pharmacy is located in a one-story building and has its own entrance. Goods are received from suppliers in a specially designated place. There is a separate entrance for suppliers.

The pharmacy's turnover is 1.7-2.3 million rubles. per month, the number of clients is 300-400 checks per day, the inventory balance is approximately 2 million rubles.

The pharmacy contains the following premises: a sales area, an unpacking room, a material room, a staff rest room with a bathroom.

The pharmacy has 2 cash registers with cash registers of the "Mercury-112F" type. There is a currency detector and a terminal for non-cash payments.

The shopping area is equipped with display cases that provide visibility and safety medicines and goods of other groups permitted for dispensing from pharmacies. The pharmacy has eight display cases. Showcases are made of glass, for better review goods. They are rectangular and semicircular in the corners, the shelves are made of clear glass, the back wall of the display case is mirrored. The display cases are equipped with halogen spotlights at the top. Medicines are placed separately on display cases: medicines for internal use and medicines for external use.

Basic information about the pharmacy's work is located on a special information stand in the sales area. At the stand there is a copy of the license and the following information: specialization and profile of the nearest pharmacies, indicating the address and telephone number; surnames and initials of sales floor employees on their workplaces or badges; last name, first name, patronymic of the head of the pharmacy enterprise; on extraordinary services for disabled people of the Great Patriotic War(WWII) and participants equated to WWII disabled people; surname, name and patronymic of the duty administrator or the person replacing him and his work; pharmacy numbers and telephone numbers of all reference and information departments in city pharmacies, toll-free landline help desk on the availability of medicines in pharmacies, the text of the Law of the Russian Federation “On the Protection of Consumer Rights”.

Cabinets and drawers located at the bottom of the cabinet are intended for storing inventory. The system of mobile partitions inside the boxes allows you to place small-sized goods. Here are also drugs that require special storage conditions (darkness, etc.). For large goods there is a cabinet with doors. The lower part of the display case is also a place for storing inventory.

There is glass at the checkout: it eliminates the risk of theft and prevents the transmission of infection from a sick client.

The pharmacy is equipped with six refrigerators. Refrigerators for storing medicines have an internal temperature corresponding to the temperature required for storing this type of product.

The material room is the place where pharmaceuticals are sorted, sorted and stored. Material room floors have a dust-free coating

Management and features of the functioning of a pharmaceutical organization - pharmacy No. 1

Pharmacy No. 1 is a structural subdivision of the Khabarovsk regional state unitary enterprise “Pharmacia” and is located at: Khabarovsk, st. Kalinina 71.

The pharmacy is located on the first floor of a residential five-story brick building. The pharmacy has centralized communications (power supply, heating, water supply, supply and exhaust ventilation, sewerage) shared with the residential building. At the entrance to the pharmacy, we have the opportunity to familiarize ourselves with a sign that indicates: the pharmacy’s opening hours (from 8:00 to 20:00, Sunday from 10:00 to 17:00), organizational and legal form, name of the institution, location, address and telephone number of the pharmacy on duty .

The premises of the pharmacy include: a sales area, in which there are two workstations for dispensing pharmaceutical goods to the population for cash, an office for providing medicinal assistance to decreed categories of citizens, an office for the manager, a room where deputy managers work, a material room, a wardrobe, a welfare room , toilet room.

Workplaces are equipped in accordance with the requirements placed on them. The pharmacy's equipment fully satisfies the scope of work and is sufficient to perform basic functions.

The pharmacy operates in accordance with the “Fundamentals of the legislation of the Russian Federation on protecting the health of citizens”; regulations of the Ministry of Health of the Russian Federation.

Currently, the pharmacy staff is formed by the management of the enterprise, which itself determines its composition and number, in accordance with the functions of the pharmacy, structure, and taking into account the operating mode. The staffing table is approved by order of the enterprise management.

The pharmacy staff consists of 17 people.

All pharmacy staff are divided into 3 groups:

administrative staff;

pharmaceutical personnel;

support staff;

Administrative staff:

Pharmacy manager – 1;

Deputy head – 2;

Pharmaceutical staff:

Head of DLO department – ​​1;

Head of pharmacy – 1;

Pharmacist – 9, of which 6 people work in retail, 3 in the DLO department.

There are 3 pharmacist vacancies.

Support staff:

Room cleaner – 1;

Territory cleaner – 1;

Administrative personnel are hired by order of the enterprise, pharmaceutical and support personnel are approved by the head of the pharmacy (by order).

The procedure for licensing pharmaceutical activities

To obtain the right to provide medicine to the population, each pharmacy must undergo accreditation, certification and obtain a license for pharmaceutical activities.

Licensing is a form of state regulation of pharmaceutical activities in accordance with the legislation of the Russian Federation, orders and regulations of the Ministry of Health of the Russian Federation, as well as a way of state control over pharmacy institutions’ compliance with the requirements of regulations for activities related to the provision of medicinal care to the population. The licensing procedure is regulated by the “Resolution of the Government of the Russian Federation on licensing of certain types of activities”

There is a certain list of documents that must be submitted to the licensing authority; requirements for other documents are illegal. Required documents include:

certificate of state registration of a legal entity;

certificate of TIN assignment;

sanitary and epidemiological conclusion;

technical passport for the occupied premises;

documents confirming the legal use of the premises (lease agreement, certificate of ownership, etc.);

specialist diplomas (in case of a last name change, documents confirming this);

specialist certificates;

letter of registration with the State Statistics Committee;

fire inspection report;

receipt for payment of the license fee.

The licensing process is a very labor-intensive process and has a number of stages:

Stage 1: Preparatory.

preparing the facility for licensing;

preparation of necessary documents.

Stage 2: Submission of documents to the licensing authority.

submission of a package of documents to the licensing body of the executive power of the subject of the Federation.

Stage 3: Inspection of the object.

inspection of the licensing object by specialists of the licensing body and the center for certification and quality control of drugs.

Stage 4: Submitting the issue to a meeting of the territorial licensing commission.

a decision is made on the compliance/non-compliance of the object licensing requirements and conditions, recommendations are given to eliminate the identified deficiencies; (on at this stage All decisions are advisory in nature only).

Sending documents to Federal service for supervision in the field of healthcare and social development of the Ministry of Health and Social Development of the Russian Federation for consideration.

Stage 5: Making the final decision.

making a decision on the possibility/impossibility of carrying out the declared types of activities; in case of compliance - delivery to the licensee of a license and a protocol to the license indicating the types of activities, in case of non-compliance - justification for the decision made.

At the preparatory stage, the licensing object is prepared for compliance with the set of premises and areas, a sign is ordered, trade equipment is installed, a cash register is registered, refrigeration equipment, thermometers, hygrometers are placed, the corresponding journals are started, an information stand is placed in the sales area, cabinets are signed, etc. (for details see order No. 80 dated 03/04/03.).

The issuance of a license is preceded by accreditation and certification processes, which involve checking the qualifications of the institution, its own or leased MTB; compliance with sanitary and hygienic standards, fire safety and security measures, labor protection and safety rights, trade and product sales; Availability of quality certificates for goods. Based on the results of the inspection, an examination report is drawn up with the conclusion: “subject to licensing,” and the institution is issued a certificate of compliance of operating conditions with established standards. In addition to the certificate of a pharmacy institution, the necessary documents for obtaining a license for pharmaceutical activities are certificates of specialists from this institution. A specialist certificate is a document indicating compliance of the specialist’s level of training with state educational standards and qualification requirements. This document is issued to each specialist as a result of certification and confirms that its holder has a certain level of theoretical knowledge and practical skills sufficient for independent pharmaceutical activities in the Russian Federation. The specialist's certificate is confirmed every 5 years.

Along with the license, a protocol is issued that contains information about the profile or specialization of the type of pharmaceutical activity of the pharmacy, as well as a list of services provided to the population regarding the provision of medicines. The validity period of the license is 5 years.

All listed documents (license, protocol to the license, certificate, registration certificate) are located in the office of the head of the pharmacy and are stored in a safe.

Pharmacy No. 1, in accordance with the license, carries out the following activities:

Dispensing medicines to the population for cash and to other organizations for non-cash payments.

Dispensing medications to decreed categories of citizens in accordance with the state social program DLO.

The pharmacy also has a structural unit - a pharmacy of the first category, which implements the DLO program in the health care facility "City Clinic No. 3".

Key indicators of trade and financial activities

Retail turnover is planned in the amount

Expenses (pharmacy costs, expenses for maintaining the company’s management, other expenses)

Level of expenses Σexp./retail TO 100%

Gross income in the amount, it is formed due to the difference between the purchase price and the selling price and the commission for the number of prescriptions served.

Profit is the difference between gross income and expenses.

6. Profitability – the ratio of the amount of profit to retail income.

Time-based wages in pharmacy No. 1 are bonuses. The company sets working time standards in accordance with labor legislation. The duration is also set working week and the number of days off (two), which are provided taking into account the operating hours of the pharmacy in accordance with the shift schedule. The bonus is paid in accordance with the regulations on remuneration for fulfilling and exceeding planned targets. The pharmacy has a local act that normalizes the amount of remuneration for workers - “Regulations on remuneration and bonuses.” The remuneration group is determined by the manager.

The pharmacy sets a target for sales volumes, the level of expenses and the level of income. Also an important indicator is the amount of inventory balances in days and the speed of inventory turnover in time (days).

Organizational structure of the pharmacy

Material liability is an independent type of liability and a specific measure of material impact.

The financial liability of workers is provided for and defined by the Labor Code of the Russian Federation and the Regulations on the financial liability of workers and employees for damage caused to an enterprise, organization, or institution.

In accordance with current legislation, all employees involved (according to job descriptions) in the reception, storage, and release of goods bear financial responsibility. The auxiliary staff of the pharmacy (territory cleaner, room cleaner) does not bear financial liability, and no liability agreement is concluded with them.

All employees can be held financially liable, in accordance with the amount of actual wages and time worked during the inter-inventory period.

Individual financial responsibility

Individual financial liability for workers employed in the healthcare sector is currently approved by order of the USSR Ministry of Health No. 222 dated March 14, 1978 “On approval of the Regulations on the financial liability of workers and employees for damage caused to an enterprise, institution, or organization.”

Written agreements on full individual financial responsibility may not be concluded with all employees, but only with those of them who hold positions or perform work directly related to the storage, processing, sale, release, transportation or movement in the production process of the values ​​transferred to them.

Collective financial responsibility

Collective (team) financial liability for healthcare workers is currently approved by order of the USSR Ministry of Health No. 1283 dated December 18, 1981 “On approval of the list of works for the performance of which collective (team) financial liability may be introduced, the conditions for its application and standard contract on collective (team) financial responsibility.”

The brigade assumes financial responsibility for all valuables transferred to its account. This fact is formalized by an agreement on collective (team) financial responsibility, which is concluded between the head of the pharmacy and the team. The collective liability agreement is drawn up in 2 copies: the first is kept by the head of the pharmacy, and the second is transferred to the management of the enterprise. If the roster of the brigade has changed by 50%, the contract is subject to renewal.

Compensation for damage in case of collective (team) financial liability is distributed among the members of the team (team) in proportion to the official salary and the actual time worked during the inter-inventory period.

Technical and economic equipment of a pharmacy

In accordance with Order No. 80 dated 03/04/03. on approval of the industry standard “Rules for the dispensing (sale) of medicines in pharmacies. Basic provisions" pharmacy No. 1 has the following pharmacy furniture, equipment and inventory:

Cash register equipment;

Cabinets and storage shelves medicines and products

medical purposes;

Refrigerators for storing thermolabile medicinal products

Work tables and chairs, a counter and a display case fenced off from

buyers with a double glass window;

Cabinet for separate storage of sanitary and hygienic and

outerwear, shoes.

Storage areas for medicines and other goods are equipped with instruments for recording air parameters (thermometers, hygrometers). All devices used in the pharmacy have technical passports that are retained throughout the entire period of operation. Storage areas for medicines and other goods are equipped with cabinets, racks, pallets, and storage racks for their storage.

State regulations determine the main list of documents, the presence of which is mandatory for every employer, regardless of the organizational and legal form. The list of these documents also includes the staffing table. Although there is no direct indication of this in the legislation, the staffing table is mentioned in several articles Labor Code RF, which indirectly confirms the need for its presence.

What is staffing

The staffing table is one of the fundamental documents of all organizations. It contains information about the structure of the enterprise, positions and number of staff units.

In those organizations where the remuneration system is limited only to salaries, this is the main document for calculating wages.

On what basis is it filled in?

If the organization has just started its activities and the staffing table is being drawn up for the first time, then it would be advisable to first think through the list of required positions and draw up a document regulating wages.

Responsible for compilation

The staffing table is drawn up by any employee assigned to it. As a rule, this is a personnel department employee or an accountant.

Familiarization with this document

Since the staffing table is not a local regulatory act of the organization (paragraph 7 of the letter of Rostrud dated May 15, 2014 N PG/4653-6-1), the employer is not obliged to familiarize employees with the staffing table.

Primary requirements

The staffing table is in the list unified forms, there it goes under the letter T-3. Most organizations use this form because it contains all the necessary fields and columns.

But the use of this form is not mandatory; it is only advisory, although there has been a lot of controversy about this. This issue was finally put to rest by the Letter of Rostrud dated January 23, 2013 N PG/409-6-1. It directly states that organizations have the right to develop their own forms of this document and use them, the main thing is to take into account the requirements of the law.

In particular in Art. 15, 57 of the Labor Code of the Russian Federation states that labor function The employee is determined in accordance with the position and profession specified in the staffing table. That is, the names of the positions must be included in this document.

How to correctly fill out the staffing table for LLCs and individual entrepreneurs

Requisites

• the full name of the organization must be indicated in full accordance with the constituent documents;
• OKPO is an 8-digit organization code. This data is contained in information letter statistics bodies, which should be at every enterprise;
• staffing number. There are no clear requirements here. You can use continuous numbering, you can start each year with the number 1 and indicate the year through a fraction, you can use any other numbering method.
• Date of preparation. The actual date of compilation is indicated; it may differ from the date of entry into force of the staffing table (for example, a staffing table drawn up in December of the current year comes into force on January 1 of the next year);
• the period of validity of the staffing table is indicated, most often 1 year, and from what date it comes into force;
• in the upper right corner the stamp “Approved” is placed and the details of the approval order and the implementation of the staffing table are indicated. As a rule, the stamp of the organization is placed on top of the “Approved” stamp, although this is not enshrined in law.

Staffing form 2019

The form can be downloaded from any legal system, such as Consultant or Guarantor. As a rule, the format offered for download is Word or Excel; there is no fundamental difference here, but it is more convenient to maintain in a tabular form, since formulas can be entered into the appropriate cells and the document itself will calculate the number of staff units and the wage fund.

Procedure for filling out form T-3

Column 1 “Name of structural unit”

Structural divisions include branches, representative offices, workshops, departments, etc.

They usually start with senior management units, then accounting and financial services, production, and business services.

For example: board, finance and investment department, economic department, sales department, etc.

Column 2 “Division code”

Here, coding is assigned according to the same principle that is used in the first column and indicates the subordination of structural units. For example, the finance and property department is code 02; the accounting and economic departments subordinate to it will have code 02.1 and 02.2, respectively. This column is rarely filled in, mainly at very large enterprises. And it can be excluded from the document altogether.

Column 3 “Position (specialty, profession), rank, class (category) of qualifications”

Positions are entered in the nominative case and singular, in full, without abbreviations.

The employer has the right to determine the names of positions, except for those associated with difficult and harmful working conditions and receiving government benefits ( early retirement). These positions must be entered in accordance with the qualification and tariff directory, or professional standards, which are currently still being developed.

Column 4 “Number of staff units”

The number of staff units for each position is indicated here; it can be either an integer or a fraction, for example 05 or 0.25 of the rate, this means that the amount of working time for such a position is reduced by two or four times.

Note: when indicating positions and staffing units, the employer has the right to indicate any number, regardless of the actual number of employees. That is, he can add 3 accountant units to the staffing table, but hire 2, and the 3rd unit can remain vacant for as long as desired.

The exception is the staffing position, which is allocated for a quota for people with disabilities. Its vacancy must be reported to the employment authorities.

Column 5 “Tariff rate (salary), etc., rub.”

It all depends on the remuneration systems adopted in the organization. This can include a salary, tariff rate, or various percentages and coefficients.

If it is not possible to enter specific numbers, then you can simply indicate the form of remuneration “piecework”, “chord”. But then in the following columns there should be a link to the Regulations on Remuneration or another document that describes the calculation of wages.

Columns 6,7,8 “Additional allowances, rub.”

Filled out in accordance with the Regulations on remuneration and other local regulatory documents. This is usually included:

• bonus for night work;
• cleaning of bathrooms;
• northern allowances;
• other additional payments and allowances.

In these lines, you can simply indicate the document in which all this is stated, especially if there are a lot of allowances. The only thing that is not indicated in these columns is the allowances that are accrued on the entire salary. For example, a bonus, which is paid in the amount of a certain percentage of all previously accrued amounts (salary or tariff rate plus allowances).

Column 9 “Total per month”

This column can be filled out only if in columns 5-10 the amounts are written in rubles and for the same period of time (rubles/day, rubles/hour), otherwise either a dash is entered or the amount of only the salary multiplied by the number of staff units.

Column 10 “Note”

A local regulatory act regulating wages may be indicated here, minimum size payment if it is established (for example, payment is piecework, and the note indicates: “not less than 10,000 rubles.”)

As mentioned above, the employer can exclude columns that are unnecessary to him.

Sample of filling out the staffing table form T-3

Things to remember

When filling out column 5 of the staffing table, you need to remember that the so-called “fork” of remuneration cannot be entered in the staffing table. Since it is legally established that for equal work there is equal pay (Article 22 of the Labor Code of the Russian Federation).

That is, if there are 2 accountant positions in one department, then the salary or tariff rate should be the same. But you can set individual surcharges and allowances.

Who signs

Form T-3 requires two signatures under the staffing table: the HR department employee and the chief accountant. If some category is missing, then you can get by with one signature, or by an appropriate order for the organization to appoint other persons.

Terms and place of storage

The original staffing table is stored in the personnel department or in the accounting department, this is determined by the document flow of a particular organization. In any case, if the original is in the personnel department, then there should be a copy in the accounting department and vice versa.

According to paragraphs. "a" Art. Section 71 1.2 " Organizational Basics management" List of standard management archival documents generated in the process of activity government agencies, organs local government and organizations, indicating storage periods (approved by Order of the Ministry of Culture of the Russian Federation of August 25, 2010 N 558), the staffing table is stored in the organization permanently.

Alteration

The legislation does not establish the validity period of the staffing table, so it can be the only one throughout the entire life of the enterprise, and all changes and additions will be formalized in separate orders to change the staffing table.

The employer himself makes the decision to change the data in the staffing table; in this case, he is not limited in the time and number of changes. Exceptions are cases provided for by law, for example, holding events. In this case, the deadline for making the change is established by the Labor Code.

Results

The staffing table is one of the main documents of an enterprise of any form of ownership, containing important documents. Since there are no analogues to this document in the document flow, maintaining a staffing table is not only mandatory, but also necessary for the optimal organization of the enterprise’s work.

Video - how to create a staffing table for an enterprise in the 1C program:

The staff of any pharmacy today is formed based on the real needs of the team. For pharmacies receiving budget funding, the amount of allocated funds also plays a big role, and for pharmacies operating on the territory of inpatient health care facilities

The staff of any pharmacy today is formed based on the real needs of the team. For pharmacies receiving budget funding, the amount of allocated funds also plays a big role, and for pharmacies operating on the territory of inpatient health care facilities - the number of places. Pharmacy staffing is regulated by a special document - staffing schedule.

It includes all positions, salaries, bonuses, allowances for each position. Responsibility for maintaining the staffing table lies with the HR department inspector or accountant. It is certified by the signatures of the above-mentioned persons and management, and changes are made to it strictly on the basis of the order.

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Today, in part that does not contradict the current legislation, adopted back in Soviet times:

• “Staffing standards for pharmaceutical and auxiliary personnel of pharmacies”;
• “Typical staff of administrative, managerial and business and maintenance personnel of pharmacies”;
• "Standard standards for pharmacy kiosks."

These standards regulate the staff of the pharmacy, its number depending on the number of drug prescriptions processed and the number of health care facilities served.

Staff standards for commercial pharmacy organizations

In the conditions of the modern pharmaceutical market, the approach to the formation of pharmacy staff used in the Soviet Union is practically impossible to implement. However, modern Russian legislation does not regulate the staffing standards of pharmacy organizations, and the above standards can only be used as auxiliary values. Pharmacy managers have the right to independently develop staffing schedules, based on the real needs of the team and the organization as a whole.

The first and second columns of the table indicate the name and code of the structural unit of the organization. In the third column, positions are entered in accordance with the Classifier of Occupations for each structural unit in the order of subordination. The fourth column is the number of staff units for each individual position, the fifth column is the salary (tariff rate) in rubles for each position.

Columns six to eight contain all allowances to which a certain employee is entitled: for special working conditions, special knowledge, working hours, bonuses, etc. The values ​​of the ninth column are calculated by adding the values ​​in columns 5-8 and multiplying the resulting number by the number of staff units (column 4) for each specific position. Pharmacy staff, that is total staffing units will be the sum of the values ​​in the fourth column, and the final monthly wage fund will be the sum of the values ​​in the ninth column.

Once completed, this table must be certified by the signatures of the chief accountant and the head of the human resources department. Changes are also made to the staffing table in connection with the introduction of a new position, its renaming, a change in the tariff rate, or a transfer to another structural unit. This is also carried out on the basis of an order from the head of the pharmacy organization.