Job description of a secretary in a church. Drawing up a job description for the manager's secretary. Job description of the secretary of the reception manager

They represent the main part of the instructions for performing work activities for the designated job position. In addition to a list of certain recommendations that must be followed, such a document contains information about the requirements, rights, area of ​​responsibility of the secretary, as well as general labor provisions. It should not be assumed that such a professional position is simple and does not require taking into account certain nuances.

General Responsibilities

First, you need to understand what the classic, unified job responsibilities of a secretary are. Briefly, they can be summarized as the following mandatory recommendations:

Knowledge requirements

An employee's responsibilities may vary slightly depending on his primary specialization. However, regardless of it, knowledge in the following areas for this position will be useful and very useful:

• Fundamentals of labor and administrative legislation.
• General standards of ethics and business etiquette.
• Basics of office work.
• Safety precautions.
• Rules for working with computers, reception and negotiation rooms, as well as office equipment.
• Occupational Safety and Health.
• Requirements for conducting business correspondence.

Among other things, it is impossible to properly perform the duties of a secretary without knowledge of the internal fundamentals of the enterprise, business procedures, regulatory documents and much more.

Responsibilities of an Assistant Manager

Job responsibilities executive secretary is not much different from general requirements given above. He also receives and transmits correspondence, copies and archives documents, controls the communication of the manager’s orders to responsible persons, conducts the necessary paperwork, and ensures the purchase of priority goods. Among other things, such a specialist must be able to:

As a rule, such job responsibilities of the manager's secretary can be performed by persons with higher education, as well as secondary education. professional education. In the latter case, a significant advantage is having at least 2 years of work experience in the profession.

Secretary rights

It must be remembered that not only the job responsibilities of the secretary determine his work; the employee, of course, also has certain rights. Thus, these include the opportunity to familiarize yourself with work projects and the right to make rational proposals within the framework of your job description. In addition, when identifying shortcomings within his competence, the secretary has the right to draw the manager’s attention to these aspects.

Requirements for the activities of a clerk

The job responsibilities of a clerical secretary, as a rule, differ slightly from those described above. At the same time, the assistant manager must first of all support the activities of his superiors, while the clerk is mostly focused on paperwork. In the instructions labor activity The following aspects must be included:

Requirements for the activities of a court secretary

Much more significant changes include the job responsibilities of the secretary court session. As a rule, these specialists are directly involved in conducting and recording court hearings. In addition, they prepare letters, requests and other documents, and can summon persons participating in judicial debates. Such active work can be performed by a person with both higher and incomplete higher education, without relevant work experience. As a rule, this position is chosen by young men and women who want to gain experience in the judicial field and further pursue their career in the field of law.

Some may think that such a vacancy does not require special knowledge and skills, so it will suit many, but this is not entirely true. What else does a court clerk do? His job responsibilities include:

• Compliance with the Constitution, Federal laws and any other regulations and orders.
• Execution of instructions from a judge or other authorized persons.
• Interaction with other employees of the judicial structure to resolve issues within the competence of the secretary.

General information

The job responsibilities of the secretary-clerk, assistant manager and court employees are regulated by a special document called a job description. Its presence in any company is mandatory, because it is according to the specified list of rules that the employee understands which actions he must perform and which he must not. Such a document is developed and compiled with the participation of the management team and in mandatory contains such subsections as general provisions, rights and obligations, area of ​​responsibility, employee relations within the company, as well as the necessary applications.

Job description secretary

This job description has been developed and approved on the basis of employment contract with Ivanova Natalya Vladimirovna and in accordance with
provisions Labor Code Russian Federation and other regulatory
acts regulating labor relations in the Russian Federation.

1. General Provisions

1.1. The secretary belongs to the category of technical executives; he is hired and dismissed by order of the director of the enterprise.
1.2. A person with a higher professional education, without presenting requirements for work experience, or a secondary vocational education and work experience in the specialty of at least 2 years is appointed to the position of secretary.
1.3. The manager's secretary reports directly to the head of the enterprise.
1.4. In his activities, the manager's secretary is guided by:
regulatory documents on the work performed;
methodological materials relating to relevant issues;
the charter of the enterprise;
labor regulations;
orders and instructions of the director of the enterprise (direct manager);
this job description.

1.5. The manager's secretary must know:
resolutions, orders, orders and other guidance materials and regulations relating to the activities of the enterprise and record keeping;
structure and management of the enterprise and its divisions;
organization of office work;
methods of registration and processing of documents;
archival work;
typescript;
rules for using intercoms;
standards for a unified system of organizational and administrative documentation;
rules for printing business letters using standard forms;
fundamentals of ethics and aesthetics;
rules business communication;
basics of labor organization and management;
rules for operating computer equipment;
fundamentals of administrative law and labor legislation;
internal labor regulations;
rules and regulations of labor protection.
1.6. During the absence of the manager's secretary, his duties are performed in accordance with the established procedure by an appointed deputy, responsible for full responsibility for the proper performance of his duties.

2. FUNCTIONS

The manager's secretary is assigned the following functions:
2.1. Carrying out work on organizational and technical support for the administrative and administrative activities of the head of the enterprise.
2.2. Record keeping.
2.3. Organization of reception of visitors.

3. JOB RESPONSIBILITIES

To perform the functions assigned to him, the secretary of the head of the enterprise is obliged to:
3.1. Carry out work on organizational and technical support for the administrative and administrative activities of the head of the enterprise.
3.2. Accept correspondence received for consideration by the manager, transfer it in accordance with the decision made to structural units or specific performers for use in the process of work or preparation of answers.
3.3. Conduct office work, perform various operations using computer technology designed to collect, process and present information when preparing and making decisions.
3.4. Accept documents and personal statements for signature by the head of the enterprise.
3.5. Prepare documents and materials necessary for the manager’s work.
3.6. Monitor the timely review and submission by structural units and specific executors of documents received for execution, check the correctness of the prepared draft documents submitted to the manager for signature, and ensure their high-quality editing.
3.7. Organize telephone conversations manager, record the information received in his absence and bring its contents to his attention, transmit and receive information via intercoms (telefax, telex, etc.), as well as telephone messages, promptly bring to his attention information received by communication channels.
3.8. On behalf of the manager, draft letters, requests, other documents, and prepare responses to the authors of the letters.
3.9. Carry out work on preparing meetings and conferences held by the manager (gathering necessary materials, notifying participants about the time and place of the meeting, the agenda, their registration), maintaining and drawing up minutes of meetings and meetings.
3.10. Monitor the execution by employees of the enterprise of issued orders and instructions, as well as compliance with the deadlines for fulfilling the instructions and instructions of the head of the enterprise, taken under control.
3.11. Maintain a control and registration file.
3.12. Provide workplace the manager with the necessary means of organizational equipment, office supplies, to create conditions conducive to his effective work.
3.13. Print, as directed by the manager, official materials necessary for his work or enter current information into the data bank.
3.14. Organize the reception of visitors, facilitate the prompt consideration of requests and suggestions from employees.
3.15. Form files in accordance with the approved nomenclature, ensure their safety and submit them to the archives within the established time frame.
3.16. Copy documents on a personal copier.

The secretary has the right:
4.1. Get acquainted with the draft decisions of the enterprise management concerning its activities.
4.2. Submit proposals for improvement of work related to the responsibilities provided for in these instructions for consideration by management.
4.3. Receive from heads of structural divisions, specialists information and documents necessary to perform their job duties.
4.4. Require the management of the enterprise to provide assistance in the performance of their official duties and rights.

5. RESPONSIBILITY

The secretary is responsible:

5.1. For failure to perform (improper performance) of one’s job duties as provided for in this job description, within the limits determined by the current labor legislation.
5.2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation.
5.3. For causing material damage - within the limits determined by current labor, criminal and civil legislation.

I have read this job description: Date. Signature.

We bring to your attention a typical example of a job description for a manager's secretary, sample 2019. should include the following sections: general position, job responsibilities of the manager's secretary, rights of the manager's secretary, responsibility of the manager's secretary.

Job description of the secretary of the head belongs to the section " Industry-wide qualification characteristics of positions of workers employed in enterprises, institutions and organizations".

The job description of the manager's secretary should reflect the following points:

Job responsibilities of the manager's secretary

1) Job responsibilities. Carries out work on organizational - technical support administrative and administrative activities of the head of the enterprise. Receives correspondence received for consideration by the manager and transmits it in accordance with by decision to structural units or specific performers for use in the work process or preparation of responses. Conducts office work, performs various operations using computer technology designed to collect, process and present information when preparing and making decisions. Accepts documents and personal statements for signature by the head of the enterprise. Prepares documents and materials necessary for the manager’s work. Monitors the timely review and submission by structural units and specific executors of documents received for execution, checks the correctness of the prepared draft documents submitted to the manager for signature, and ensures their high-quality editing. Organizes telephone conversations of the manager, records the information received in his absence and brings its contents to his attention, transmits and receives information via intercoms (telefax, telex, etc.), as well as telephone messages, promptly brings to his attention information received through communication channels. On instructions from the manager, he composes letters, requests, and other documents, and prepares responses to the authors of the letters. Performs work on preparing meetings and meetings held by the manager (collecting the necessary materials, notifying participants about the time and place of the meeting, the agenda, their registration), maintains and draws up minutes of meetings and meetings. Monitors the execution by employees of the enterprise of issued orders and instructions, as well as compliance with the deadlines for fulfilling the instructions and instructions of the head of the enterprise, taken under control. Maintains a control and registration file. Provides the manager’s workplace with the necessary organizational equipment, office supplies, and creates conditions conducive to his effective work. At the direction of the manager, prints official materials necessary for his work or enters current information into the data bank. Organizes the reception of visitors, facilitates the prompt consideration of requests and suggestions from employees. Forms files in accordance with the approved nomenclature, ensures their safety and submits them to the archives within the established time frame. Copies documents on a personal copier.

The manager's secretary should know

2) When performing his duties, the manager's secretary must know: resolutions, instructions, orders and other guidance materials and regulatory documents relating to the activities of the enterprise and record keeping; structure and management of the enterprise and its divisions; organization of office work; methods of registration and processing of documents; archival work; typescript; rules for using intercoms; standards for a unified system of organizational and administrative documentation; rules for printing business letters using standard forms; fundamentals of ethics and aesthetics; rules of business communication; basics of labor organization and management; rules for operating computer equipment; fundamentals of administrative law and labor legislation; internal labor regulations; rules and regulations of labor protection.

Requirements for the qualifications of a manager's secretary

3) Qualification requirements. Higher professional education without requirements for work experience or secondary vocational education and work experience in the specialty for at least 2 years.

1. General Provisions

1. The secretary belongs to the category of technical performers.

2. A person who has a higher professional education without requirements for work experience or secondary vocational education and work experience in the specialty of at least 2 years is accepted for the position of secretary.

3. The secretary is hired and dismissed by the director of the organization.

4. The secretary must know:

• resolutions, instructions, orders and other guidance materials and regulatory documents relating to the activities of the organization and record keeping;
• structure and management of the organization and its divisions;
• organization of office work;
• methods of registration and processing of documents;
• archival work;
• typescript;
• rules for using intercoms;
• standards for a unified system of organizational and administrative documentation;
• rules for printing business letters using standard forms;
• fundamentals of ethics and aesthetics;
• rules of business communication;
• basics of labor organization and management;
• rules for operating computer equipment;
• fundamentals of administrative law and labor legislation;
• internal labor regulations;
• rules and regulations of labor protection, safety, industrial sanitation and fire protection.

5. In his activities, the secretary is guided by:

• legislation of the Russian Federation,
• Charter of the organization,
• orders and instructions of employees to whom he is subordinate in accordance with these instructions,
• this job description,
• Internal labor regulations of the organization.

6. The secretary reports directly to the director of the organization (director of the organization, head of department, etc.)

7. During the absence of the secretary (business trip, vacation, illness, etc.), his duties are performed by a person appointed by the director of the organization in the prescribed manner, who acquires the corresponding rights, duties and is responsible for the performance of the duties assigned to him.

2. Job responsibilities of the manager’s secretary

Secretary:

1. Carries out work on organizational and technical support for the administrative and administrative activities of the director of the organization.

2. Accepts correspondence received for consideration by the director, transmits it in accordance with the decision made to structural units or specific executors for use in the work process or preparation of responses.

3. Conducts office work, performs various operations using computer technology designed to collect, process and present information when preparing and making decisions.

4. Accepts documents and personal statements for signature by the director of the organization.

5. Prepares documents and materials necessary for the director’s work.

6. Monitors the timely review and submission by structural divisions and specific executors of documents received for execution, checks the correctness of the prepared draft documents submitted to the director for signature, and ensures their high-quality editing.

7. Organizes telephone conversations with the director, records the information received in his absence and brings its contents to his attention, transmits and receives information via intercom devices (telefax, telex, etc.), as well as telephone messages, promptly communicates to his information information received through communication channels.

8. On behalf of the director, he compiles letters, requests, and other documents, and prepares responses to the authors of the letters.

9. Performs work on preparing meetings and meetings held by the director (collecting necessary materials, notifying participants about the time and place of the meeting, agenda, their registration), maintaining and drawing up minutes of meetings and meetings.

10. Monitors the execution by employees of the organization of issued orders and instructions, as well as compliance with the deadlines for fulfilling the instructions and instructions of the director of the organization, taken under control.

11. Maintains a control and registration file.

12. Provides the director’s workplace with the necessary organizational equipment, office supplies, and creates conditions conducive to his effective work.

13. Prints, at the direction of the director, official materials necessary for his work or enters current information into the data bank.

14. Organizes the reception of visitors, facilitates the prompt consideration of requests and suggestions from employees.

15. Forms files in accordance with the approved nomenclature, ensures their safety and submits them to the archives within the established time frame.

16. Copies documents on a personal copier.

17. Complies with the internal labor regulations and other local regulations of the organization.

18. Complies with internal rules and regulations of labor protection, safety, industrial sanitation and fire protection.

19. Ensures cleanliness and order in his workplace.

20. Carry out, within the framework of the employment contract, the orders of the employees to whom he is subordinate in accordance with these instructions.

3. Rights of the manager's secretary

The secretary has the right:

1. Submit proposals for improvement of work related to the responsibilities provided for in this instruction for consideration by the director of the organization.

2. Request from structural divisions and employees of the organization the information necessary for him to perform his job duties.

3. Get acquainted with the documents defining his rights and responsibilities for his position, criteria for assessing the quality of performance of official duties.

4. Get acquainted with the draft decisions of the organization’s management relating to its activities.

5. Require the management of the organization to provide assistance, including ensuring organizational and technical conditions and execution of the established documents necessary for the performance of official duties.

6. Other rights established by current labor legislation.

4. Responsibility of the manager's secretary

The secretary is responsible in the following cases:

1. For improper performance or failure to fulfill one’s job duties provided for in this job description - within the limits established by the labor legislation of the Russian Federation.

2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.

3. For causing material damage to the organization - within the limits established by the current labor and civil legislation of the Russian Federation.

Job description of the secretary of the head - sample 2019. Job responsibilities of the manager's secretary, rights of the manager's secretary, responsibility of the manager's secretary.

Secretary's job description should provide for the responsibilities that are assigned to this employee in the organization (after all, the work of a secretary is by no means limited to answering calls and greeting visitors). Let's figure out how such instructions are compiled and what it should contain.

What are the responsibilities of the manager's secretary?

It should be noted right away that secretaries are different. So, in small organizations, the manager’s secretary is not only his personal assistant, but also, in fact, the head of all office work and clerical affairs. In large companies and government agencies Not only the boss, but also his deputies can have a secretary. This means that the responsibilities of those working in this position can be very different.

The CSD for employees, approved by the Ministry of Labor of the Russian Federation in 1998, brings some clarity. According to this document, the manager's secretary:

• is engaged in technical and organizational support for the work of the manager;
• conducts office work, in particular, registers correspondence addressed to the manager, and transfers documents to executors by his order;
• ensures that documents submitted for execution are reviewed in a timely manner;
• submits statements, draft orders and other documentation to the manager for signature;
• organizes telephone conversations;
• in the absence of the manager, records incoming information and brings it to the attention of the manager;
• prepares meetings or meetings, draws up minutes;
• organizes reception of visitors, etc.

In each specific organization, other responsibilities may be provided for the secretary, both those provided for by the CSD and those not included in it. In particular, the secretary may be entrusted with the responsibilities of an office manager: providing the office with consumables, calling repairmen, etc. In this case, the CSD is just the minimum that you need to focus on and which can be supplemented.

Drawing up a job description for the manager's secretary

Registration, like any other document, must be carried out according to the rules of office work, in particular according to GOST R 6.30-2003. According to its standards, this document must contain:

• name of the institution for which the document was developed;
• title of the document (“Job Description”);
• indication of the date of development and composition;
• registration number according to the rules internal records management organizations;
• indication of the place where the compilation was made;
• approval mark;
• the actual title and text of the instructions;
• a mark indicating whether there are applications;
• notes on internal approval of the document with services and departments within the organization (usually approval is carried out with the personnel department, legal service, financial department, although, if such a need arises, other departments may be involved in the approval).

You can find a sample of such a job description on our website.

Job description of the assistant secretary - what is the difference?

In some organizations, instead of a regular secretary, there is the position of assistant secretary. In fact, it is difficult to clearly distinguish between these positions, since the assistant can also be involved in organizational and technical support for the work of the manager and perform other secretarial duties. Accordingly, what is said about secretary job description manager, in many ways applies to a similar document for the secretary-assistant.

However, usually the work of a reviewer implies that he is a specialist of a higher level. Simply put, if an ordinary secretary simply prints out letters or orders from the director, then the assistant prepares them himself and only then passes them on to the director for signature.

It should imply that the referent not only has knowledge of office work, but also has a fairly serious understanding of the area in which the enterprise operates. Typically, the responsibilities of a reviewer additionally include:

• selection of materials that management should familiarize themselves with;
• preparation of reports on required topics;
• consulting management on issues in which the referent is an expert.

As a rule, the referent is required to have higher education and knowledge foreign languages(at least English). In fact, the referent is an assistant to the manager (but not a deputy, since the referent usually does not have administrative power in the organization).

Because the regulations The profession of an assistant is not regulated; in some organizations this is what they call ordinary secretaries of the manager or his deputies. This leads to some confusion, but is not prohibited by law. Therefore, when developing instructions for a secretary-assistant, it is quite possible to take the instructions of an ordinary manager’s secretary as a model.

Secretary's job description

I APPROVED
CEO
Last name I.O. ________________
"________"_____________ ____ G.

1. General Provisions

1.1. The secretary belongs to the category of technical performers.
1.2. The secretary is appointed to the position and dismissed from it by order of the general director of the company.
1.3. The secretary reports directly to CEO/ head of a structural unit of the company.
1.4. During the absence of the secretary, his rights and responsibilities are transferred to another official, as announced in the order of the organization.
1.5. A person who meets the following requirements is appointed to the position of secretary: education - higher, incomplete higher or secondary specialized, experience similar work from six months, knowledge of office equipment (fax, copier, scanner, printer), Microsoft programs Office (Word, Excel).
1.6. The Secretary is guided in his activities by:
- legislative acts of the Russian Federation;
- The company’s charter, internal labor regulations, and other regulations of the company;
- orders and instructions from management;
- this job description.

2. Job responsibilities of the secretary

The secretary performs the following duties:
2.1. Carries out work on organizational and technical support for the administrative and administrative activities of the manager.
2.2. Accepts correspondence received for consideration by the manager, transmits it in accordance with the decision made to structural units or a specific performer for use in the work process or preparation of responses.
2.3. Accepts documents and personal statements for the manager’s signature.
2.4. Answers to phone calls, records and transmits official information to the manager, organizes telephone conversations of the manager.
2.5. On behalf of the manager, draws up letters, requests, and other documents.
2.6. Performs work on preparing meetings and meetings held by the manager (collecting the necessary materials, notifying participants about the time and place of the meeting, the agenda, their registration), maintains and draws up minutes of meetings and meetings.
2.7. Monitors the execution by employees of the enterprise of issued orders and instructions, as well as compliance with the deadlines for fulfilling the instructions and instructions of the manager, taken under control.
2.8. Provides the manager’s workplace with the necessary organizational equipment, office supplies, and creates conditions conducive to the manager’s effective work.
2.9. Organizes the reception of visitors, facilitates the prompt consideration of requests and suggestions from employees.
2.10. Forms files in accordance with the approved nomenclature, ensures their safety and submits them to the archives within the established time frame.
2.11. Organizes business trips for the manager: orders air and train tickets, books hotels.
2.12. Performs individual official assignments from his immediate superior.

3. Secretary's rights

The secretary has the right:
3.1. Receive information, including confidential information, to the extent necessary to solve assigned tasks.
3.2. Submit proposals to management to improve your work and that of the company.
3.3. Request personally or on behalf of the manager from departments of the enterprise and other specialists information and documents necessary to fulfill his official duties.
3.4. Require management to create normal conditions for execution official duties and the safety of all documents generated as a result of the company’s activities.
3.5. Make decisions within your competence.

4. Responsibility of the secretary

The secretary is responsible:
4.1. For failure to perform and/or untimely, negligent performance of one’s official duties.
4.2. For failure to comply with current instructions, orders and regulations on maintaining trade secrets and confidential information.
4.3. For violation of internal labor regulations, labor discipline, safety and fire safety regulations.